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Medical Records Department




Mal. Garba Danlami
Head, Health Records Department

HEALTH RECORDS DEPARTMENT

Health records department is centralized for all health care activities in the hospiotal re activities in the hospital. The only window and field for all patient’ clinical activities.
The department is portrayed as the only gateway and exit point for all patient and serves as as convenience for all clinical and non-clinical activities in every ramification.

Departmental Functions
According to the ethics of health record profession, some of the main functions of the department include,

  1. General reception of all patients for registration and documentation in the units A/E, SOPD, NHIS, O&G, RADIOLOGY, (X-RAY) and maxillo facial unit (MFU)
  2. Management of consultative clinical patients attendance in the A/E, SOPD, NHIS, O&G, RADIOLOGY, (X-RAY)and maxillo facial unit (MFU)
  3. Compilation of clinical data on daily, monthly, quarterly, bi annually and annually basis and report to the management.
  4. The department assist in clinical research education and training of medical student
  5. The department ensures quality assurance of patient health records during admission and after discharge
  6. The department is the general custodian and making health records available at all time on request
  7. The department tries to prevent in due proliferations and porosity of patients health records

(1)Garba Danlami Ag. Head of Department
(2)Alice Abah Utaji Deputy Ag. Head of Department

UNITS
SOPD UNIT

  1. Malam. Gambo Dauda – Unit Head
  2. Malam. Sunusi Ahmad Fagge
  3. Mr. Noah Ibrahim
  4. Malam. Jazuli Abdullahi
  5. Abdulazeez Nafi’u
  6. Abdulhamid Ahmed Rufa’i

A/E UNIT

  1. Mr. Edirin Ogigirigi – Unit Head
  2. Malam. Abdullattef Bello Muhammad
  3. Malam. Abdussalam Abdulkadir
  4. Mustapha Aminu Tanko
  5. Isma’il D. Suraj

NHIS UNIT

  1. Auwalu Muhammad – Unit Head
  2. Grace Ziyok Ummungai
  3. Hajara Ahmad

FILLING LIBRARY UNIT

  1. Malam. Mustapha Sani
  2. Abdul’azeez Bello
  3. Bashir Ado Adamu
  4. Maryam Ibrahim

TOTAL QUALITY CONTROL UNIT

  1. Malam. Sani Abdu – Unit Head
  2. Auwalu Nasir Ahmad

STATISTICS UNIT

  1. Mrs. Patient Umoh – Unit Head
  2. Malam. Isah Sunusi
  3. Malam. Nazifi Umar
  4. Albashir Muhammad Danmusa
  5. Aniema John Udo

ADMISSION WAITING LIST/MFU UNIT

  1. Zainab Umar – Unit Head

O&G UNIT 
    1.Mercy Ajuma John – Unit Head
    2.Fatima Muye

X-RAY UNIT

  1. Enahoro Ebohem – Unit Head
  2. Abdurrahman Isah

LAB RESULT AND FORM CONTROL UNIT

  1. Sadiya Abdullahi Aminchi – Unit Head

CONFIDENTAL SECRETARY

  1. Saifullahi Nuhu Karaye

ACHIEVEMENTS

  1. Effective management of patient reception in the area of their registration and documentation.
  2. Efficient control of the SOPD consultative clinic management
  3. Effective and positive responses to clinical research memos
  4. Efficient control of patients case folders movement by well-designed tracing system in the department
  5. Effective management of admission clinic
  6. A prompt report on request by the management
  7. There was a rapid response to request by the consultants/Doctors students and other users of health records.
  8. Monitoring and evaluation of patient records management in all the wards and clinical department
 

MY BRIEF BIOGRAPHY
I was born in Makafin Dala quarters in Dala Local Government on 25/1/1990. I started primary school education in the year 1974 to 1980. I proceed to Government secondarhy school Gwammaja 1 from 1980 – 1985. I joined the service of National Orthopaedic Hospital Dala Kano in the year 28/08/1990 as a clerical assistant. 
I joined the ongoing training of staff of health records department where I was posted to work by the management, the training was on preliminary certificate in health records and biostatistics.
We conducted the exam in the school of health records and biostatistics Ahmadu Bello University in Kaduna in the year 1999.
I then proceed for National certificate in health records and biostatistics in the same school of health records and biostatistics Ahmadu Bello University Teaching Hospital Kaduna in the 1999.
I then proceed to school of health information management (AKTH) to study in health records Teaching in the year 2006.
I was also assigned as acting HOD in May 2017 following the retirement of the then HOD.

Some Medical Records Department Staff at work